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Here’s a quick look at how the MiWorkspace organizational structure works to help visualize who our work directly and indirectly supports:
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Depot SOP and General Policies
Please review the following documents to familiarize yourself with the day-to-day operations and standard operating procedures of the Tech Depot:
Driver Expectations
The senior driver receives the routes from the Logistics Lead. He/she has the power of choice to select the route they prefer, the remaining route is then delegated to the remaining driver(s). The senior driver can also choose to pass their choice to the other driver(s) if he/she desires.
Certain routes may require multiple drivers or require the driver(s) to pick up or deliver to a location other than a normal NIT office. These routes will be specially indicated on the logistics docket and the Logistics Lead will provide any necessary instructions.
The delivery routes created by the Logistics Lead can be altered by the drivers as needed. Traffic conditions and road closures can affect the order of stops. Additionally, if a route change makes more sense to the preferences of the driver, they may re-order the stops so long as all stops are completed before the close of the logistics window.
Vehicle Expectations
All Depot Drivers are expected to treat and maintain Depot delivery vehicles with the same respect they would their own personal vehicle. That includes cleaning trash out daily, washing weekly, and making sure all fluid and fuel levels are satisfactory
It is recommended that the vehicles be refueled and washed every Friday. There are two fueling stations available to UofM fleet vehicles:
South Campus - 1213 Kipke Dr, Ann Arbor, MI 48104
North Campus - 1665 Dean Rd, Ann Arbor, MI 48109
Electric vehicle(s) owned by the Depot must be charged weekly or sooner as needed. There are several charging stations available at the 1213 Kipke Dr location. If you have questions regarding how and where to charge the electric vehicle, please ask your supervisor.
If you encounter any issues with any Depot vehicle while on the road, please report them to a Depot supervisor or manager immediately. This includes anything as simple as a worn out wiper blade or a service light on the dashboard.
Problems can’t be fixed if we don’t know about them.
Time Reporting
Every Depot employee is expected to sign in and out of their shift in the private Slack channel. This message can be as simple as “signing on (off)” but must be done to let management know when you have arrived at the office and when you are departing the office.
Additionally, if you suspect that you will be late or need to take a sick day, you are expected to notify us via the private Slack channel. It is also recommended that an email be sent to the Supervisor and Depot Manager for record. If you don’t not notify us of your absence, it will be counted as a “no call, no show.”
Whether you are a Full Time Employees (FTE) or Student Temporary employee, you are responsible for tracking and submitting your work hours. Please review the document found in the link below for information about time reporting policies.
Additional information on time reporting can be found here.
Open Door Policy
Supervisors and team leads are always available to address any questions or concerns from all staff. Please know that if there is anything you need, whatsoever, that you are free to step forward without risk or judgment or retaliation.
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Fellow employees can also be a valuable source of information. If you have any questions about work processes, there should always be someone nearby to ask for help. |
If you have a question, just ask!
Getting Started: Setting Up Your Workstation
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- Set up User Desktop by adding the folling following tabs:
ITS Tickets
ITS EUC Assets/CIs
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Jeff Trumitch | Kristen Bolger | James Olsen |
IT Hardware Refresh Supervisor | MWS Depot Operations Manager | Depot Logistics CoordinatorLead |
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