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Asset/CI Form in Team Dynamix
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Asset ID | Unique identifier for this specific record in the TeamDynamix database. |
Form | Asset record type: Default Asset Form (computer) or Printer Asset Form (printer). |
Name | The name of the asset. |
Serial Number | The serial number of the asset. Dell refers to this number as a “Service Tag” |
Service Tag | The organization-defined tag number for the asset - commonly referred to as “Asset Tag” to avoid confusion with Dell terminology. |
Product Model | The product model of the asset. |
Status | In Use: Currently being used as a permanent machine. On Loan: Currently being used as a loaner machine. In Stock - Available: In stock, but not currently in use. In Stock - Reserved: In stock, but reserved for a known purpose. In Stock - Pending Disposal: In stock, but awaiting disposal. Retired - Disposed: Disposed of and no longer in stock. Retired - Donated: Donated and no longer in stock. Retired - RMA: Returned to vendor, defective or via warranty. Missing: Not in stock or in use - reason unknown. Missing - Lost: Confirmed as lost by NIT. Missing - Stolen: Reported as stolen and confirmed by NIT. |
Owner | The current user of the asset. |
Location | The actual/physical building where this asset is located. |
Location Room | The room number where the asset is located. Value ends in a two digit number to represent the floor number. |
Function | Primary: User’s primary machine. Dedicated: Used by only one person, but is not their primary device. Shared: Machine is shared by more than one user - should be assigned to the responsible supervisor. Loaner: Part of a loaner pool for temporary assignment to users. Kiosk: Specialized machine with a custom loadset (e.g., timeclock PCs attached to a card swiper). Lab: Used at for academic research or lab work - usually assigned to a professor or lab manager. Digital Sign: This is a Digital Signage workstation attached to a large display in a common area |
Business Service | MiWorkspace - Managed: Machine MWS-imaged and managed by MiWorkspace. MiWorkspace - Unmanaged: Unit subscribes to MiWorkspace, but the machine was not, or cannot be MWS-imaged. Digital Signage: Digital signage computer managed by the ITS Digital Sign team, but may be supported by MiWorkspace if the owning unit subscribes. Campus Computing Sites: Computer lab machine managed by the ITS Sites team. PCI: Payment Card Industries - machine managed by a specialized Engineering group to handle payments. Unit Managed: Unit has sole responsibility for the support of this machine - NIT is not involved. |
Last Inventoried | Used to indicate when an NIT member last saw this machine physically - input using this format: “MM/YY-uniqname” (e.g., 07/20-knemchik) |
Notes | Often includes the original ticket number where the machine was purchased, but is a multi-line freeform field that can hold any helpful information necessary. Use as needed but be careful about deleting any data from this field. |
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These fields above are solely populated by Izzy (Macs) or SCCM/Health Check (PCs). They cannot be directly edited in the form.
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Owning Acct/Dept | The current owning account/department of the asset. |
Acquisition Date | The date the asset was purchased or acquired. |
Expected Replacement Date | For our purposes, this is the Warranty Expiration Date |
PO Number | Purchase Order number. |
Purchase Shortcode | Departmental shortcode used for purchase. |
Disposal Shortcode | Departmental shortcode used for disposal. |
Users Tab
Most of the time, the Users tab on the asset record will have two entries:
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In addition to searching for a specific asset record from the main Assets list, you can also open the People app from the blue waffle menugrid menu in the upper left of TDNext, and then search for an individual person in order to locate their associated assets.
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